Nathan Clarke Photography – Privacy Policy

 

Nathan Clarke Photography is committed to protecting the personal data and privacy of our users, website visitors, clients and their customers. This policy has been updated as of May 25th 2018, in line with GDPR (General Data Protection Regulation) to set out exactly how we we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under GDPR law relating to your personal data. If after reading this policy there is anything at all you don’t understand or if you have any questions at all, feel free to email or call me, Nathan Clarke, as data controller, using the contact details below:-

 

Nathan Clarke Photography

  Email:  nathan@nathanclarkephotography.co.uk

  Tel:       +447877452802

 

 

1.     What is Personal Data?

 

Personal data is, in the simplest terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name, contact details and your photograph, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

 

 

2.     How we collect or obtain information about you:

 

-        When you fill in the contact form on the website

-        Add a comment to Blog

-        Contact me

       -  via email

       -  Telephone

       -  Or in Person

 

 

3.     What Personal Data do we collect?

 

a)    Using our website “contact” form

If you enquire about my services or anything else at all via our website contact form the details you enter :- Your name, Your email address, Subject and the information you provide in the message box, will only be stored and used to respond to your specific enquiry unless you specifically consent to being contacted again in the future.

 

b) Leaving comments on the Blog page

If you check out any of the pictures or words on my website blogs page, and are inspired to leave a comment, any comments posted will be displayed on the website below the blog, along with with the name you enter when posting your comment.

 

c)    About our clients

 

The sort of information we store about our clients can include :- Client Name, Client Email, Client Phone Number, Client Shoot Details, Client Business Address, Images. This data is stored and duplicated on password protected hard drives .

 

d)   i) Cookies -  Use of Cookies on Nathan Clarke Photography

 

 Nathan Clarke Photography website uses cookies, which are small text files that are stored in a computer systems via an internet browser. We use cookies to analyse this ‘usage data’ to offer a better browsing experience, analyse site traffic and assist in our marketing efforts. This usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. To analyse this information we use a third party provider, Google Analytics. However any data collected via Google Analytics is anonymised in accordance with GDPR and you check out their privacy policy here :-  https://www.google.com/policies/privacy/

 

     ii) Managing cookies

Most browsers allow you to refuse to accept and to delete cookies if you did choose to. The methods for doing so vary for each browser and version. If you don’t know how to change the cookie settings on your browser you should be able to find out how to do it with a quick search online. However blocking all cookies may have a negative impact upon the usability of some features of this website.

 

 

4.     How do we use your information:

 

Under GDPR, we must always have a lawful basis for using your personal data. Whether its responding to your email or telephone enquiries, planning and setting up your shoot, sending the pictures or the final invoice at the end. We are committed to ensuring that your privacy is protected and we will never: sell, distribute or lease your personal information to any third party.

 

 

5. Who do we share your data with?

 

The only times we would share your data would be :-

 

-       to our insurers and/or professional advisers as far as is reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

-      We may disclose your contact details to our third party suppliers or subcontractors as far as is reasonably necessary for providing our photography services to you.

 

                  These third party service providers include:-

 

Squarespace who host this website - any data on this website is stored through Squarespace’s data storage, databases in the USA. However Squarespace are committed to ensuring the protection of any client data hosted/stored on the servers in line with GDPR. You can check out their Privacy Statement and Terms of service here :

http://www.squarespace.com/terms-of-service/

http://www.squarespace.com/privacy/

 

Wetransfer For delivering images to clients I use wetransfer as this is the most efficient and quickest way to get the pictures to clients after a shoot. You can check out what Wetransfer do to protect customer data (your images) and how they ensure they are fully GDPR compliant here :

https://wetransfer.zendesk.com/hc/en-us/articles/360000780226-WeTransfer-3-GDPR

 

Google Anayltics  - As already stated we use Google Anayltics to analyse customer data, however this data is anonymized (and website visitors do have the option to disable cookies in their internet browser) . You can check out Googles GDPR privacy policy here :

https://privacy.google.com/businesses/compliance/#?modal_active=none

 

 

6.     How long do we retain your information

 

We will not keep your personal data for any longer than necessary, taking into account any legal obligations we have (e.g. to maintain records for tax purposes we are required to keep financial data for a minimum of 6 years), any other legal basis we have for using your information. However any images will be stored securely on password protected hard drives for the life of the hard drives. As a photographer these images are archived and stored as a legitimate interest to our photography business. Also whilst the client is fully responsible for their images and their storage once delivered after any shoot, the archived images can also be invaluable in the rare care a client happens to lose their pictures in the future!

 

 

7.  Your rights in relation to your information

 

There are several rights an individual may exercise under the GDPR, including:

·       To access your information and to receive information about its use

·       To have your information corrected and/or completed

·       To have your information deleted

·       To restrict the use of your information

·       To receive your information in a portable format

·       To object to the use of your information

·       To withdraw your consent to the use of your information

 

 

8.  Your rights  to access and control of your personal data

 

You may request a copy of your personal data we hold in an electronic format. We will respond to your request within 1 month by providing the data in electronic format. If you find any inaccuracies, we will delete or correct it promptly.

Please contact us:

•   If you would like details of the personal information which we hold about you

•   If you believe that any information we are holding on you is incorrect or incomplete

•   If you would like the personal information which we hold about you deleted

 

If you choose to do this, please either email nathan@nathanclarkephotography.co.uk or call me on 07877452802

 

 

9.  Changes to this Privacy Policy

 

This Privacy Policy will be amended and updated  in accordance with any changes in the  law or to our business, and you should check this page regularly to ensure that you are happy with the policy. You will be deemed to have accepted the terms of the Privacy Policy on your first use of the website following any updates.

 

 

10.    Our details

 

If you have any questions at all relating to this Privacy Policy or how your data is being used feel free to contact me :-

 

1)       Via the website contact form

2)       Email Nathan@nathanclarkephotography.co.uk

3)       Phone  +447877452802